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Interim Finance & Admin Coordinator

Interim Finance & Admin Coordinator

Duration: Minimum 12 months

Full-time

Nordic scope

Start after summer

The Company

Our client is a well-established international pharmaceutical company with a strong presence across the Nordic region. To support the Nordic organization, we are now looking for an Interim Finance & Admin Coordinator for a 12-month assignment.

This is a Nordic role with a strong focus on finance, reporting, and financial administration. Working closely with the Nordic General Manager and an international Shared Services Center, you will play a key role in ensuring accurate financial reporting, efficient finance processes, and smooth day-to-day operations.

This position is ideal for someone who enjoys taking ownership, working independently, and collaborating across functions in an international environment. Hands-on experience working in SAP is essential, as SAP is the primary ERP system used in the role.

The Position

As Interim Finance & Admin Coordinator, you will be responsible for a broad range of finance, reporting, and administrative activities supporting the Nordic business. You will coordinate purchasing processes, manage financial administration, support budgeting and forecasting, perform reporting and month-end activities, and act as the main finance contact between the Nordic organization and the company's Financial Shared Services Center.

The role combines operational finance with business support and requires a structured, analytical, and service-oriented professional who enjoys working with both numbers and people.

Key Responsibilities

Finance & Accounting

• Create purchase orders and manage supplier invoices in SAP.
• Review, code, and approve vendor invoices.
• Verify consultant invoices before approval.
• Maintain vendor master data, including payment terms.
• Support month-end closing activities, including accruals and invoicing controls.
• Prepare documentation for annual audits.
• Act as the internal contact for Accounts Payable and Accounts Receivable.
• Approve Swedish payroll payments.
• Manage weekly cash flow reporting.
• Perform quarterly accruals related to Norwegian supplier tax.

Financial Reporting & Controlling

• Analyze monthly financial results together with the General Manager.
• Present Budget vs. Forecast analyses for sales and operating expenses.
• Coordinate and support the annual OPEX budget and forecasting process.
• Prepare monthly financial reports and support reporting requirements.
• Monitor office-related costs and financial performance.
• Coordinate Intrastat and export reporting.

Administration & Business Support

• Act as the primary liaison with the Financial Shared Services Center.
• Coordinate finance-related administrative processes and documentation.
• Manage DocuSign administration.
• Support internal reporting and marketing cost follow-up.
• Coordinate general office-related financial administration.

Competence Requirements

To succeed in this role, you have:

• At least three years of experience in a similar finance and reporting position.
• Solid experience within finance, accounting, reporting, and financial administration.
• Hands-on experience working in SAP (required).
• Experience supporting budgeting, forecasting, and financial reporting.
• Good understanding of bookkeeping, accounting principles, and month-end processes.
• Strong administrative and organizational skills with excellent attention to detail.
• Proficiency in Microsoft Office, particularly Excel.
• The ability to work independently while managing multiple priorities.
• Fluent Swedish and good English, both written and spoken.

Education

• Upper secondary education within Business Administration, Finance, or Economics.
• Additional education in finance, accounting, business administration, or equivalent is considered an advantage.

Personal Qualities

We are looking for a structured and proactive professional with a strong sense of ownership and accountability. You enjoy working in a broad role where finance, reporting, and administration come together, and you thrive in an environment where accuracy and quality are essential.

You are analytical, organized, and comfortable working with deadlines while maintaining a high level of precision. As a person, you are collaborative, service-minded, and able to build strong relationships with colleagues across functions and countries.